Document Management & Imaging Solutions

By: Version One  05/12/2011
Keywords: Accounting, management software, document management

Version One's 'paperless office' document management and document imaging software has become an integral part of many Enterprise accounting systems. Seamlessly integrated into all the major accounting and ERP systems, the enterprise-wide system enables the electronic storage, retrieval, management, enhancement, and delivery of millions of business documents to be effected electronically. For relatively small investment, Version One adds substantial value and powerful functionality to existing accounting software.

Many organisations today are maximising their return from prior IT investments, including Accounting and Finance systems, with high value-add bolt-on components. Of all the add-on modules that customers can purchase, document management and document imaging has one of the fastest returns-on-investment.

Documents are increasingly becoming a valuable corporate resource because of the role they play in key business processes. Documents are integral to simplifying work processes, vital links within and between value chains and business processes. An efficient document management and document imaging system not only offers a real step towards the holy grail of the paperless office - it also delivers much greater control, reduced costs and better customer service.

Version One's technology can streamline your purchase invoice processes and eliminate the need for time-consuming and error-prone paper-based accounts payable methods. One of the most protracted and costly processes within any organisation, is the manual processing of purchase invoices. Inputting purchase invoice data into the accounting system, validating the data, authorising the invoice and then archiving a copy invoice are all extremely time-consuming when done manually.

Our secure cheque printing solution and BACS-iP payments system can increase your cash flow, reduce administrative and labour costs and improve security. Our secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. Our BACS-iP is a highly secure electronic funds transfer solution for the payment and collection of funds.

Version One's electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents. For some organisations, claims for non-delivery may be made on a regular basis, which can be a huge administrative problem. However, these issues can now be quickly and efficiently resolved, because users of the Version One software now have instant documentary proof of the signed PoD.

DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors. The reduction in paper chasing combined with a fully comprehensive audit trail, enables an increase in productivity, reductions in costs, improved company image and a fast return on investment.

Version One's solutions enables business users to reduce document production costs and document delivery times by up to 80% by creating and delivering all business documents electronically.

The secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. The printer uses MICR toner so that even the magnetic numbering on the cheques can be added at print time. The cheque stationery can be produced to your precise specifications, by a specialist cheque printing company.

The Version One LaserForms printing solution also provides many other advantages, such as using bar codes for document recognition, OMR (Optical Mark Recognition) for using Pitney Bowes type mailing machines and much more. The system ensures optimal levels of security are in place for the processing and producing of corporate documents throughout the entire organisation.

The Version One export documentation solution is based on the acclaimed DbForm output system. As well as producing custom export documentation on plain paper using laser printers, the system offers sophisticated output handling to route documents to the correct printer and paper tray automatically - dramatically cutting down on time spent changing the paper in printers and handling and collating/decollating documents.

Keywords: Accounting, accounts payable, cheque printing, Cheque Printing Solution, Document Approval, Document Approval Process, document imaging, Document Imaging Software, Document Imaging System, document management, document management software, Efficient Document Management, Electronic Document, electronic document management, Electronic document management software, Electronic Funds Transfer, Funds Transfer, Imaging Software, Imaging System, Laser Printer, management software, output management, Payments System, Value Chains,

Other products and services from Version One

05/12/2011

Purchase Order Approval - Version One

DbAuthorise may be used in conjunction with Version One's other integrated document imaging and document management systems, allowing individual organisations to automate the authorisation processes involved. The reduction in paper chasing combined with a fully comprehensive audit trail, enables an increase in productivity, reductions in costs, improved company image and a fast return on investment.


05/12/2011

Solutions - Enterprise-wide Output Management Printing

The resulting document can then be delivered electronically or printed onto a laser printer, using plain A4 paper, to create sophisticated output files without the need for pre-printed and multipart stationery allowing high volume printing. DbForm, which is invisible to the end-user, is extremely flexible and functionally rich, enabling all manner of documents to be created directly from the desktop.


05/12/2011

Automated document imaging and archiving

Many companies, however, now find maintaining control is virtually impossible, when business-critical information is held in multiple systems, often in many different physical locations - and not necessarily electronic ones - and exists either as highly structured data or is totally lacking in any structure at all.


05/12/2011

Automated Electronic Document Delivery - Version One

Version One's solutions enables business users to reduce document production costs and document delivery times by up to 80% by creating and delivering all business documents electronically.


05/12/2011

Proof of Delivery (PoD) Scanning and Retrieval

Users report that Version One's document management and document imaging software has substantially increased the efficiency and traceability of their customer transactions, providing easy methods for quickly resolving issues by retrieving information instantly at the press of a button.


05/12/2011

Purchase Invoice Automation and Invoice Processing Software

Inputting purchase invoice data into the accounting system, validating the data, authorising the invoice and then archiving a copy invoice are all extremely time-consuming when done manually. One of the most protracted and costly processes within any organisation, is the manual processing of purchase invoices. Key benefits of Purchase Invoice Automation. Reduce data entry costs by over 50.


05/12/2011

Automated Payments - Version One

Authorised users can submit BACS transmissions through one central BACS server engine - dramatically reducing costs whilst providing greater security and simplifying support. DbBACS-iP users report greatly increased efficiency throughout the organisation, as traditional methods of funds transfer are now streamlined by using e-commerce solutions.