Documents are increasingly becoming a valuable corporate resource because of the role they play in key business processes. Documents are integral to simplifying work processes, vital links within and between value chains and business processes.
Despite - or perhaps because of - the relentless progress in technology, paper production has grown steadily over the past 30 years, with no sign of a slowdown. However, because the volume of information required by our information-dependent organisations doubles every three to four years, this paperwork will just keep growing.
An efficient document management and document imaging system not only offers a real step towards the holy grail of the paperless office - it also delivers much greater control, reduced costs and better customer service. Many companies, however, now find maintaining control is virtually impossible, when business-critical information is held in multiple systems, often in many different physical locations - and not necessarily electronic ones - and exists either as highly structured data or is totally lacking in any structure at all. The only answer is a comprehensive document management software system.
Using Version One's document management software, authorised users can file, index, track, retrieve and distribute documents instantly from their desktop. Automatic links can be set between different document types. The system eliminates risk of document loss from mislaid or misfiled papers. Copies of documents can be retained at different locations for ultimate security, unlike traditional paper-archives.