RIC Property Management : Services

By: Ric Property Management  05/12/2011
Keywords: property management

Schedule of likely services where these services come within the responsibility of the Management Company and are recoverable from the service charge.

  • Invoicing and collecting all service charges due in accordance with lease obligations.

  • Provide an active and prompt response to service charge arrears situations.

  • Notify Company of any debt outstanding over a reasonable period of time and the action recommended to recover it.

  • Ensure all monies received in respect of the Development are credited to the Company's bank account without deductions.

  • Arranging Insurance, if necessary.

  • Liaising with company's insurance broker. Handling insurance matters and claims.

  • Arranging common area repairs within the Client’s area of responsibility.

  • Obtaining quotations and proposals from Contractors as necessary.

  • Supervising common area services.

  • Instructing and supervising works given to contractors.

  • Preparation of annual service charge budgets for Client’s approval.

  • Apportionment of Service Charges.

  • Checking and payment of accounts properly payable by the Client

  • Preparation of financial reports for Management meetings. Providing the Client, at management meetings, with up to date financial statements of all monies received and expended in the period.

  • Consulting with the Client’s Legal Advisor and other Professional Advisors as necessary.

  • Maintain proper accounts in accordance with Professional Accounting Standards.

  • Provide a comprehensive statement of Income & Expenditure for  presentation at the AGM.

  • Keep schedules of any communal, electrical and mechanical equipment installed.

  • Where applicable, arrange service contracts for lifts, security gates and fire alarms.

  • Arrange for the cleaning of the common areas together with the cleaning of common area windows.

  • Arrange for the grounds maintenance together with maintaining the garden areas in a healthy and attractive condition.

  • Regularly investigate the cost of Services and advise on savings, if any, which can be made.

  • Effect day-to-day small maintenance repairs on the property structure and common parts.

  • Engage the service of specialised professional advisors by agreement with the Client and if authorised to do so obtain competitive estimates and superivise Contractors in carrying out works.

  • Ensure that all members strictly observe and comply with the Lease Agreements,and Regulations issued from time to time by the Management Company for the observance of all occupants in the buildings and estate. 

  • On an annual basis R.I.C Property Management  will liaise with the Auditors and arrange for the issuing of the annual audited accounts.

  • Periodically, as necessity dictates, issue circulars to all members advising of matters relating to the buildings, for example, general improvements, proposed improvements, security issues and so on.

  • Call or at the Boards request call and attend agreed meetings with the Board of Directors.

  • Attend the Client’s AGM.

  • Establishment and operation of Sinking Fund where required.

  •       Other services provided or contracted in subject to separate charge.

  • Attendance at unscheduled Board/Committee meetings

  • Dealing with specific ongoing breaches of House Rules, Car Park regulations and breaches of covenant.

  • Liaising with Surveyors/Insurers on buildings reinstatement valuations for insurance purposes.

  • Responding to Requisitions on Management Company in re-sales.

  • Project Managing major renewals,refurbishment and new works.

  • Health & Safety matters.

  • Dealing with Local Authority and adjoining property owners.

  • Assisting Neighbourhood Watch, Resident Associations and Community Projects.

  • Recruitment of Management Company employees.

  • Payroll management and PAYE/PRSI/P35 returns.

  • Engaging and dealing with the services of specialised professional and technical advisors by agreement with the client.

  • Instructing and liaising with client solicitor/debt collecting agency on debt recovery.

  • Legal and Archive Document Storage.

  • Advising on Management and Service Charge structures for new developments.

  • Company Secretarial Service.

  • Providing 24 hour 365 day help desk service  

  • Keywords: property management