Meeting Design & Facilitation » Maura Doyle

By: Maura Doyle  05/12/2011
Keywords: Meeting Design

Effective meetings are a key element in a successful business. A good design, along with expert facilitation will ensure that you achieve the outcome you want. You could be seeking to:

  • gain employee understanding of and commitment to the company strategy
  • engage employees about how to implement change
  • develop and embed values and behaviours in your organisation
  • gain the support of employees to understand and address performance issues
  • work with the executive team to develop strategy or decide how to implement a change

I am skilled at meeting/workshop design and group facilitation and can provide an intervention to meet your organisation’s specific requirements. Some of the basic steps I follow are outlined below but more importantly, I bring energy and commitment to really understand what will be the best outcome for your organisation.

Agree the purpose

It might sound obvious but a clear purpose will provide a stable foundation for everything that follows.

Decide on the outcome required

If you know what you want, you have a better chance of achieving it! Usually the meeting ‘owners’ will have a range of requirements. It is important to agree what the workshop or meeting can and cannot achieve. This step will also help assess the success of the meeting afterwards.

Design an agenda

With the purpose and outcome in mind, develop the agenda and process to be used.

Agree content and process

The meeting or workshop purpose will dictate the input, speakers, role for the leadership and subject matter experts. Develop input, engagement questions, breakout groups and management notes to support the process. Leadership should speak with one voice, expressing the same key messages and conveying similar values and behaviours.

Agree the role of the facilitator

If you choose to engage a facilitator, they can take responsibility for the process so the management team can concentrate on the meeting or workshop. The facilitator can keep the conversation moving, ensure everybody participates, pick up on nuances, clarify misunderstandings and capture input.

Have a final run-through

Before you go in there, ensure everything is hanging together. Confirm everybody is clear regarding their role, reconfirm the key messages and pick up on anything left outstanding.

Keywords: Meeting Design

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