Network Recruitment – Jobs Ireland, offices in Magherafelt and Letterkenny. » Admin & Secretarial Jobs

By: Network Recruitment  05/12/2011
Keywords: English Language, conference facilities, time management

Job Description

Network Recruitment are delighted to be working with a company who deliver training and employment initiatives throughout Northern Ireland and also specialise in helping unemployed individuals return to workplace.

They currently require a full time administrator to join their team in Magherafelt.

Duties of Position
· Use a bespoke computerised system to input data, generate reports and compile statistics
· Collate, calculate and organize payments of a high volume of travel and other expenses
· Manage invoice procedures, ensuring signoff internally, actively taking ownership of the payment process
· Ensure appropriate financial/administration controls and company procedures are followed
· Use a variety of software packages, such as Microsoft Word, Outlook, Excel, Access, etc., to produce correspondence and documents.
· Ensure all crucial information inputs are created accurately and in an organised, timely manner
· Ensure all statistical data and financial records are maintained in accordance with funding body requirements and that clear audit trails exist.
· Submit claims (manual and computerised) to funding bodies ensuring accuracy, that maximum allocation is claimed and that they are presented within the allocated timeframe.
· Provide a reception service dealing with customers on the phone and in person
· Develop and utilize an effective filing system
· Provide administrative support to other members of the team ensuring that records and statistical information is readily available.
· Devise and maintain office systems
· Book rooms and conference facilities
· Attend meetings, take minutes and keeping notes
· Liaise with staff in other departments and with external contacts
· Order and maintain stationery and equipment supplies
· Sort and distribute incoming post and organise and send outgoing post
· Organise and store paperwork, documents and computer-based information
· Photocopy and print various documents, sometimes on behalf of other colleagues

Essential Criteria
· Minimum of 2 year’s recent experience of working in an office environment
· Minimum of 1 year’s experience of using Microsoft Excel, Access or other bespoke package to manipulate data and generate reports
· Minimum of 5 GCSE or equivalent (Grade C or above and inclusive of English Language and Mathematics)
· Keen attention to detail, an aptitude for using figures and commitment to delivery of quality results
· Capacity to work well under pressure in a busy, varied environment.
· Experience of working to deadlines and able to meet tight month-end targets
· Organised, systematic and flexible with good time management skills and ability to multi-task
· Good communication and interpersonal skills – oral and written. An excellent telephone manner is particularly important
· Ability to maintain confidentiality
· Self-motivated and ability to work in a team and on own initiative.

Tracey or Laura
Job Category
Job Ref
Contact Tel No
028 7939 7108

Keywords: administrative support, Audit Trails, Book Rooms, Communication And Interpersonal Skills, Computerised System, conference facilities, English Language, equipment supplies, filing system, Interpersonal Skills, Management skills, office environment, office systems, Organize Payments, Reception Service, Secretarial Jobs, time management, Time Management Skills, Training And Employment,

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