fut POD

By: Dcs  05/12/2011
Keywords: Photocopy, document management systems

Just how often are you forced to produce signed dockets in order to get paid? How much time and cost is spent in your organisation filing and retrieving signed documentation?

The proof of delivery system has a vision of resolving this problem in a very simple way. Document management systems operate quite like a photocopier where you place the items into a tray and it just reads a batch of them one at a time. The difference being that the document management system will store a ‘photocopy’ of the document. The physical document can then be indexed and filed.

Then when a customer requires a copy of a docket, the system will have indexed the docket using the customer, contract and invoice numbers. The ‘photocopy’ will then be available for a credit controller to send to a fax machine automatically. Alternatively, the copy document can be e-mailed to the customer. This will eliminate the tedious search, photocopying and faxing that happens at present.

It may also be useful to provide the customer with access to the ‘photocopies’ in your internet site. In this situation, the customer can view their account. Then can select an individual invoice and navigate down to view the copies of all the documentation associated with the contract.

Keywords: document management systems, Photocopy

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Optional Add-On Modules: We are committed to using our depth of industry experience to build solutions that allow you to maximise the opportunities with your customers and to minimise the waste associated with doing business into the future. System is a fully integrated suite of modules that caters for all the accounting and plant control requirements for Equipment / Tool Hire & Sales Companies.


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fut ServiceAndRepair

The system will provide a full service and repair history on individual plant items and will integrate with the accounting modules of the system to account for the income from or expenditure on servicing and to the stock control module to manage the requisitions and record the use of spare parts. As a result of recent initiatives by the Health and Safety Authority and our customers, we have begun to develop a Service & Repair Management system.